Plan Your Event
Choose a date:
Select a time of the year that suits your event properly. It’s important you choose a date or specific time on that date that will not conflict with other events that might hinder the attendance of your guests. Weekends are the most popular of course, since the majority of people have more free time away from work. Most events take place on a Saturday and at a time of the year when the weather is most pleasant.
Create a guest list:
Selecting your guest list is a task within itself. First, choose the maximum number of guests you’d like to invite. Then select the people you want to invite. Many times guest lists get long, so try to limit your list to family, business related people, close friends, and anyone important to you. Most of the time you end up with more people on your list than the number you chose. If that happens, go through your list and cross out the people you feel you can eliminate. It’s tough sometimes when you have to eliminate someone, but it’s your party and your money.
Select a location and venue:
Be certain the location and venue you select can properly service your event and especially the number of guests you plan to invite.The location should be in an area easy to find and not too far away for most of your guests to travel. The venue itself must be able to handle your event without too many sacrifices. Personally visit the location and make certain it’s compatible for what you want to accomplish and is as close to what you had envisioned.
Select the style of invitation that is best associated with your event theme. A more casual, and much less expensive approach, is an e-mail invitation (i.e. www.evite.com). Send out your invitations at least 3 to 4 weeks prior to your event date. Wedding invitations are traditionally sent out about 6 weeks prior to the event date.
Choose your entertainment:
This is critical! The entertainment can make or break the success of your event. Consider a DJ as your master of ceremonies. They are the person with the microphone and the person that provides the musical entertainment throughout the event. So, choose your DJ very carefully.
Other than music entertainment, additional services that might be appropriate or necessary at your event, includnig photographer, videographer, florist, caterer, event planner, and a rental company (tables, chairs, etc.), just to name a few. Visit our party store link (on resources page) for ideas to make your party a success.
Decide if you want to have food and beverages at your event. Sometimes a caterer can make the difference and cause you less anxiety!
Depending on the theme of your event and the venue, decorations may or may not be needed. Just remember, whatever the event, decorations are a nice addition to the surroundings.
Write down all of the services you require making this event happen. Start by contacting 3 or 4 of each type of service to get an average price, so you know what you are going to need to budget for that particular service. Once you get a better idea of the costs per service, then you can set your budget within each area and get a good idea of what the entire event is going to cost. So, our overall advice here is outlining your event in detail from start to finish… Start with most anything, pre-planning is the key. Take time to write down everything about your event, including the type of services needed, staff, venue, guest list, and especially your budget for each area. This will give you a better idea of all of the details of your event and most importantly the cost. Good thorough event planning will ultimately minimize the risk of surprise.
Frustrated? No time? Hire a professional! Many times it’s easier and more time-manageable to hire a professional event planner (i.e. wedding planner) for your event. An event planner can cover all aspects of your event and take most of the stress and responsibilities away so you can enjoy your event before, during and after.
We will work with you to decide on a pricing that works best with your budget. We don’t believe there is a one price for all package that meets the needs of every client. For some, a DJ and a two speaker digital sound system and basic music library fits perfectly. Others may want additional event coordination, extended music library and the ability to create their own custom playlist. The music that will be played reflects your personality and we only play the music you want to hear. Prices are usually based on the following situations: how long you need services for, travel and distance, time of year and the day your event is. Monday through Thursday will always be lower priced than our weekend rates. As your DJ’s, we will normally invest 5 or 6 hours to your special event but it may appear that you are only paying for 4 hours of actual time. Consultations, music purchasing, preparation, set up and take down, and other business related endeavors add up to the overall success of your special day. Contact us to discuss pricing and your ideas so that we can customize the venue to the specifications you want.